Set up your event

Event Basics

FIELDS

Field
Event name
Description
Location
Start Date/Time
End Date/Time
Timezone

Security Settings

These can be configured in the Advanced tab.

Visibility

Name	Description	Notes
Public	Anyone with the link can access the event
Private	Volunteers will need an invite code	You can generate your invite code when you select this option
Organisation-only	Only those with the same organisation as you can see the event

Max shifts per volunteer

Control the maximum number of shifts a single volunteer can sign up to.

Event Password

You can optionally set an event password to limit access to your event. This is separate to the invite codes for the Private visibility option, so you can have both, just one, or neither.

Shifts

Creating Shifts

If you've used any calendar app on your phone, you can create shifts just like you would create any other calendar events! Simply drag from your desired start time to the end time.

TIP

If you struggle to use the calendar modes, you can switch to the list view, where you can simply add a new shift by specifying the start and end times.

Shift Surveys

Shift surveys allow you to screen volunteers for a shift. This is very powerful when combined with the Requires approval advanced setting. To create one, go to an existing shift (or click on it if you're in the calendar view), and either link an existing survey or create a new one!

You will see the results in the Registrations tab. See Managing your event for more.

Advanced Shift Settings

Access advanced settings by clicking this button

Setting	Description	Options
Waitlist	For when your shifts are full	On / Off
Requires Approval	Signups will have to go through an organiser approval step. Signup requests can be seen in the Registrations tab.	On / Off
Allow overlapping signups	Turning this on will make the shift "not count" when Signup Zone calculates conflicts. A conflict is when a volunteer signs up to multiple shifts over the same time period.	On / Off
Name visibility	Control public visibility & privacy.	Full name, Initials, Anonymous
Reminders	Signup Zone can send automatic reminders to your volunteers. Toggle the cadence of reminders from the advanced settings.	Week-before, Day-before, Day-of

Organisers

Inviting Organisers

1. Go to the Organisers tab while editing your event.
2. Type in the email adddresses of those you want to be able to edit your event.
3. Click Generate links and email invitations will automatically be sent!
   • You can also manually send the links by copying them.

Managing Organisers

You can also remove organisers from this tab as well under Existing organisers.

Attachments

TIP

Attachments a paid feature, to take a look at our paid plans, visit this link.

Branding

TIP

Branding functionality is a paid feature, to take a look at our paid plans, visit this link.

Branding features include: Cover images, Themes, and Custom URLs.

Custom URL

You can set a Custom URL from the Advanced tab.